After extensive research and testing, I was stuck between the three best GTD apps I found out there: Facile Things, Todoist and Nirvanahq. They all have pros and cons but are very solid products. They all include my ‘must haves’ and nice features like being able to create tasks by e-mail. I needed to look feature by feature to choose one. So this is how I did it.
|Questions for Tiebreak||Facile Things||Todoist||Nirvana hq|
|Is data export allowed?||Yes – xml||No (shortcut via templates to export project by project – in plain text)||Yes – xml, json, csv|
|How easily can you filter by contexts AND projects?||Tagging (tags and number of items in each tag is sorted by view, you can see only the count for Next Actions lists)||Pretty Good – Filters and labels combined should do (premium feature, not able to test it at this stage)||Easiest of all three
|How easy is it to create new projects?||Mouse required, 3 clicks mininum||Mouse required, 2 clicks minimum||One click|
|Beauty of design?||Fine||Highest||Good|
|‘Joy factor’ of marking tasks as completed?||Medium||High||High|
|Is it easy to check some tasks i.e. as the three most important for the day?||Yes – starred tasks||Yes – priority 1, 2, etc. would allow that||Yes – starred tasks|
|How easy is it to re-order tasks inside a project, i.e. by drag-and-drop?||Medium||Easy, drag-and-drop||Easiest and most flexible of all three
|Can you show only next steps, i.e. next actions for all of your projects?||Yes||No||Yes|
|Integration with other apps and services?||Evernote, Google Calendar, Twitter, and email.||Outlook, Google Calendar, Google Drive, Dropbox, IFTTT, Zapier||No|
|Automatic Backups (personal)?||No – Manual export||No – Manual, but automatic backups available online and downloadable||No – Manual|
|Good keyboard shortcuts?||50%||50% (quick add, not fully controlable with keyboard)||50% (Quick add, some navigation, not full control with keyboard)|
Interface beauty and simplicity of use are what make me drop FacileThings despite its many strengths. You need to feel comfortable as this GTD app is going to be the screen you’ll look at most of your day.
Non-export feature in Todoist should be a deal-breaker. But, like I said, beauty is a must. Nirvana wins the race if you think about it rationally, but Todoist at this price deserves a longer try. Ultimately it will be Todoist or Nirvana. But I decided to try Todoist premium for some months.
So here you have it. Todoist is my choice for 2015. I paid for the yearly suscription last January. I’ll soon be ready for a verdict on how it actually works and if it’s worth the time and money. But I hope this little list can help you make your own decision. I really think you can’t go wrong with any of these three.